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Clinical Services News and Alerts

January is Cervical Health Awareness Month

For Cervical Health Awareness Month, we’d like to talk about human papillomavirus (HPV) and it’s connection to cervical cancer. More than 13,000 women are diagnosed with cervical cancer each year, and over 80% of these cases are caused by HPV, a vaccine-preventable disease spread from person to person through genital contact.

There is a vaccine available that protects against the most common cancer-causing strains of HPV. It also protects against other reproductive system cancers and genital warts. The vaccine is given in two doses at age 11-12, or three doses for teens and adults up to age 26.

Jefferson County Health Department participates in state and federal programs that provide free or low-cost cervical cancer screenings and HPV vaccinations to those who meet age, income, and health insurance guidelines. If you do not have health insurance or your insurance does not cover these services, please call us at 304-728-8416 to schedule an appointment.

Click here for more information from the National Cervical Cancer Coalition, and please feel free to share their flyer below:


Flu Shots are Still Available!

We’ve been hearing from our patients that some providers in the area are out of flu shots – well we have plenty and it’s not too late to vaccinate!


You can schedule an appointment at the health department by calling 304-728-8416 (press option 2 for the clinical office). Please have your health insurance card available when calling. If you do not have health insurance or it does not cover vaccines, $25 will be due at the time of your appointment. Uninsured or underinsured patients below the age of 19 may qualify for free or reduced cost vaccines available through the West Virginia Vaccines for Children Program.

Businesses or Event Organizers

You can arrange for our nurses to set up a flu clinic at your location at no additional cost beyond the price of the vaccine. Flu shots cost $25 each which can be billed to your organization OR each patient can pay by cash or check at the time of the clinic. We are not able to bill health insurance for vaccines administered outside our office, but we can provide receipts to patients who want to submit insurance claims themselves. Call 304-728-8416 ext. 3030.

Blue Ridge Free Flu Shots – We’re Out!

Due to a historic turnout of over 100 patients, we’ve run out of flu shots for our Blue Ridge Elementary free flu shot night and had to shut down early! Don’t worry, we have 2 more free flu shot events coming up! Thank you all for your patience and understanding, hope to see you there!

Thursday, 10/24/19, 3:30-5:30, Ranson Elementary
Tuesday, 10/29/19, 5:00-8:00, North Jefferson Elementary

Free Flu Shots 2019

Health Department staff will be administering free flu shots to the community at the following dates, times, and locations.

Monday, October 21 5:00 – 8:00 PM Blue Ridge Elementary School
Thursday, October 24 3:30 – 5:30 PM Ranson Elementary School
Tuesday, October 29 5:00 – 8:00 PM North Jefferson Elementary School

No proof of residency required. The vaccines offered at this event are for adults and children 3 years and older. Available while supplies last. For more information call our office  at 304-728-8416.

The Center for Disease Control recommends yearly influenza vaccination to help protect yourself, your family, and the people you interact with every day. More information about flu prevention is available on the CDC website.


Printable Flyer – please share!

Flu Shots for the 2019-2020 Flu Season

Flu shots will be available by appointment on Tuesdays and Thursdays starting in October. Call 304-728-8416 to set up your appointment (please have your insurance information ready when you call). Uninsured children 18 years old or younger can receive free flu shots through the Vaccines for Children Program.

We are also in the process of planning several community events to offer free flu shots on a first-come first-served basis, so check back here for dates and times.

Reminder – Back-to-School Shots

Just 4 weeks until school starts! Our appointment book is filling up quickly, so if your child needs any vaccines before the start of the school year call us today to schedule an appointment.*

How do I know if my child needs any shots?
You may have received a notification from their school, or you can check the state requirements. You can also fax or email us a copy of their shot record for our nurses to review.

I can’t find my child’s shot record. Can you look it up for me?
We have access to West Virginia Statewide Immunization Information System, but that doesn’t guarantee that your child’s healthcare provider uses that system, or that any records found there are complete. We ask parents to check with their child’s current and previous pediatricians as well as any schools they attended to find the most up-to-date copy of their shot record.

What if my child doesn’t have health insurance or our plan doesn’t cover immunizations?
Uninsured and underinsured children age 18 and under may qualify for low-cost services through the West Virginia Vaccines for Children Program.


*New patients will need to submit shot records and insurance information for review and verification before scheduling.

Extra Appointments for Jefferson County Students

In light of the number of students who are still non-compliant with getting their required school shots, we will be opening up Monday mornings, for 7th and 12th grade required shot appointments. We will still require shot records and insurance information in advance (fax to 304-728-3319 or email to Call 304-728-8416 to schedule an appointment, and be sure to mention that your child is a Jefferson County Schools student who needs required shots to continue attending school.

Free Flu Shots 2018

We will be offering free flu shots at the times and locations below. The Center for Disease Control and the World Health Organization recommend that everyone gets a yearly seasonal flu shot. Don’t wait, vaccinate!

Thursday, October 18, 2018
6:00 – 7:30 PM
North Jefferson Elementary School, 6996 Charles Town Road, Kearneysville

Thursday, October 25, 2018
6:00 – 7:30 PM

Blue Ridge Elementary School, 18866 Charles Town Road, Harpers Ferry
Saturday, October 27, 2018
10:00 AM – noon
Jefferson High School, 4141 Flowing Springs Road, Shenandoah Junction

Thursday, November 1, 2018
6:00 – 7:30 PM

Ranson Elementary School, 600 N Preston Street, Ranson

No residency restrictions. Available while supplies last. Vaccines offered at this event are for adults and children 3 years and older. Children under 18 must be accompanied by a parent or guardian.

Flu Shots Are Now Available!

Flu shots are now available at the health department, including high dose for seniors 65 and older. To schedule an appointment call 304-728-8416 and select option 3. We are also in the process of planning several events to offer free flu shots, so check back here for dates and times.

We will not be able to bill health insurance for flu shots this year, but we can provide you with a receipt if you’d like to submit a claim yourself. Regular and pediatric doses cost $25 and high dose costs $55. We have a limited number of free flu shots for children and adults who are unable to pay, have no insurance, insurance that does not cover flu shots, or West Virginia Medicaid.

Back-to-School Shots 8-16-2018 1:00-7:00PM

On Thursday, August 16, 2018 we will have a special walk-in clinic for Back-to-School shots from 1:00-7:00PM. This will be the last chance for students to get vaccinated before school starts on Monday 8/20, so please help us spread the word!

All patients MUST bring:

  1. Current shot records* (check with the last doctor’s office where they got shots or school)
  2. Insurance cards (uninsured and underinsured patients under 19 years old are covered by the West Virginia Vaccines for Children Program)
  3. Written documentation of school immunization requirements (if not attending a K-12 WV public school)


Patients under 18 years old must be accompanied by their parent or guardian, or another responsible adult  with a permission note from the parent or guardian.

West Virginia does not allow non-medical exemptions for school entry. Click here for more information about school requirements.

Download the flyer below:

*For a shorter wait the day of the clinic, send your shot records to, or fax to 304-728-3319.

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